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Phone Mastery Course: Confirmation Call Guidelines


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Learn a simple, repeatable confirmation-call flow that strengthens patient commitment, rebuilds rapport, and reduces no-shows by addressing logistics and hesitation in real time.

This micro-learning course teaches dental admin professionals how to run high-impact confirmation calls that feel personal, confident, and patient-centered. You’ll learn to start by reviewing the original booking call so your confirmation is informed—referencing the scheduling agent, reminding the patient why they originally reached out, and proactively addressing any known barriers (like anxiety, timing, or transportation). You’ll also practice re-engaging rapport with genuine warmth and enthusiasm to set a positive emotional tone for the visit. Next, you’ll master the “no surprises” logistics check: confirming directions, resending them on the call when needed, and verifying the patient received them before you hang up. Finally, you’ll learn how to detect subtle hesitation (e.g., “I’ll try,” “hopefully,” “I think I can”) and address it immediately—then reinforce attendance without presenting cancellation as an option. The course closes with a clear, confident restatement of the appointment date, time, and location so the patient ends the call feeling supported and committed.

Here is the course outline:

1. Introduction and Summary: Confirmation Call Essentials

A micro-learning overview of the full confirmation call flow: review the original booking call to capture key needs and barriers; personalize the confirmation by referencing the original agent and the patient’s reason for calling; re-engage rapport with genuine warmth and enthusiasm; confirm directions and logistics (resend directions if needed and verify receipt); listen for hesitation (e.g., “I’ll try,” “hopefully”) and address it immediately; and close by reinforcing attendance without offering cancellation and confidently restating the appointment date, time, and location.

Prep for the Call: Review the Booking & Personalize Your Opener
Rebuild Connection, Then Confirm Directions & Day-Of Logistics
Lock In Attendance: Address Hesitation and Close with Confident Details
Quiz: Confirmation Call Essentials
Audio Assignment: Role Play Take 1- Build and Deliver a Patient-Centered Confirmation Call
Audio Assignment: Role play Take 2- Deliver a Friendly Pateint=Centered Confirmarion Call
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